AI assistant · N5 Complete system
Pre-Shift Meeting Builder for Restaurants
The two team meetings of a restaurant, and you pick which: the 8-minute daily pre-shift, standing and run from a single-sided card —the Boost, the operations, the drill and the mission—, or the 45-minute weekly meeting where the push deck is shuffled, the month's behaviour is practised and the fifteen-day test is read. With the two-minute prep sheet and the kitchen and floor variants.
N5Complete system
Several chained pieces you install and operate over time, with their review cadence. It changes how the business runs, not one decision.
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What it does and what you get
- The pre-shift meeting is the highest-return-per-minute routine a restaurant has, and also the first one to die: it starts short, stretches to twenty minutes, turns into a telling-off, and within three weeks nobody calls it.
- It nearly always dies for the same reason: the daily meeting is asked to do what belongs to the weekly one.
- This assistant separates the two.
- The 8-minute pre-shift is run standing from a single-sided card —the idea of the day, the operations with their figure, a 60-second drill and a mission that gets counted at close—.
- The 45-minute weekly meeting is run seated: that is where the push deck is shuffled against the sales mix, where the team practises, and where it is decided whether the pre-shift works or has become a ritual. The state of the menu goes in both, because it is what prevents the ticket the kitchen cannot fill.
What you end up with
With 8 minutes: the single-sided pre-shift card, with the day's header and its pillar, four blocks with their clock in the label —the 90-second Boost, 3 minutes of operations in four lines each with its figure, the 3-minute drill and the 30-second mission— and the strip of the five prep boxes.
With 45 minutes: the weekly meeting in sixteen sections, with the clock as a table adding up to 45, the literal script per block with its blanks marked, the cut-out deck of push cards, the month's practice with its rubric, the kitchen and floor variants, the economics of the meeting and the fifteen-day test with its two indicators and their cut-off.
Sample result
The owner asked this: «My 11:40 pre-shift goes by in chatter and nobody knows what gets pushed that day. I want an 8-minute card, standing, that the floor manager runs without me, and a 45-minute weekly meeting, seated, where we decide what gets sold and what gets practised.»
DAILY PRE-SHIFT · Sazón de Origen · Location 1 · Tuesday 6 October · from 11:40 to 11:48, standing · «The table that lunches with the clock in hand» · PILLAR: Speed without rush · TIME: 8 minutes (FOR-SAL-09)
01 · The Boost — 90 seconds. «A guest on the clock is not served faster: they are served without having to ask.» Between 12:30 and 1:30 half of lunch arrives, and a good share comes from an office with 45 minutes counted. That table does not judge the soup: it counts how many times it had to raise a hand. Yesterday, three tables asked for the bill twice.
| Block | Clock |
|---|---|
| The Boost | 90 s |
| The operations | 180 s |
| The drill | 180 s |
| The daily mission | 30 s |
| Total | 480 s |
04 · The daily mission — 30 seconds. Today no table chases the bill: it arrives with the coffee. At close, the floor manager logs on FOR-SAL-03 the tables that had to ask for it again. The target is zero. Closing question: «Which table today will arrive in a hurry, and who takes it?»
02 · The operations — 3 minutes, four lines:
| Line | What is said |
|---|---|
| The number | Yesterday: 4,180,000 COP, 96 covers, 4 % below last Tuesday. Today's target: 104 covers, 58 of them between 12:30 and 1:30. |
| Sold out | No chicharrón for the bandeja until tomorrow. Authorised substitute: roast pork, no allergen change, confirmed at the pass at 11:17. Trout: 8 portions left. |
| The push | Card 3 of the deck · Garlic trout, 46,000 COP · «Garlic trout? We sear it in the pan the moment you order.» It leaves 29,900 COP a plate, 6,140 more than a sancocho, and is out in 12 minutes. |
| The split | The second-position server is off: the cashier covers the door from 12:30 to 1:30. Egg allergy on the 12:30 booking, position 3. |
03 · The drill — The table 7 stopwatch · 3 minutes. A couple warns on arrival: «we have 40 minutes». In 60 seconds, the first-position server says out loud the four moments that table cannot wait —the menu, the soup, the main and the bill— and who covers each one. Past 60, the next one tries.
The two-minute sheet, filled in by whoever leads before starting: yesterday's sales, today's target, sold-out items, the push (card 3, signed at 11:17) and who is missing.
Location 1, Tuesday from 10:15 to 11:00; Location 2, Wednesday at the same time. Seated, at tables 1 to 4 pushed together, with the week's report printed and the deck on the table. The ten people on that location's lunch attend. The weekly one decides; the pre-shift executes.
| Block | Minutes | Who speaks |
|---|---|---|
| 1 · The week in figures | 5 | Location manager |
| 2 · The week's menu | 8 | Head chef |
| 3 · The split and the cover | 6 | Floor manager |
| 4 · The reminders that cost money | 4 | Floor manager |
| 5 · The deck against the mix | 7 | Location manager and the team |
| 6 · The month's practice | 12 | Floor manager and the team |
| 7 · Questions and the verdict | 3 | Location manager and the team |
| Total | 45 |
5 + 8 + 6 + 4 + 7 + 12 + 3 = 45 minutes. Block 6 is the longest on purpose: it is the week's only practice. At 11:00 the meeting ends even if something is missing: what is missing goes to FOR-SAL-23 and opens the following Tuesday. And at that time the floor manager writes on the week's six FOR-SAL-09 cards which deck card each day gets.
The week's rule: the card whose dish did not reach 10 % of tables on the days it was pushed goes out. The one the mix asks for comes in: the dish that leaves the most margin among those the kitchen can send at the peak. If none fell below 10 %, the deck is left alone.
| Card | % of tables (illustrative) | Decision |
|---|---|---|
| 2 · Three-meat sancocho | 18 % | Stays: still the workhorse |
| 3 · Garlic trout | 16 % | Stays |
| 5 · Dessert of the day | 7 % | Out: below 10 % |
| In · Lulo juice jug | — | In: 18,000 COP a jug, leaves 13,500 (75 %) (illustrative) and the bar makes it in 3 minutes |
The dessert does not leave the menu: it stops being a push.
The economics, no make-up: the meeting costs 920,684 COP a month as paid time, and its own two levers bring 539,345 COP. It does not pay for itself. It pays because it holds up the daily pre-shift's three levers, 819,213 COP a month more: with them, 1,358,558 COP a month against 920,684.
Illustrative example generated with a fictional restaurant. Not a promise of results, not a client case.
This is 4 of 6 parts. In the 45-minute weekly meeting, the four pieces that get executed are reserved. The month's practice: the October-to-January calendar with the table script each month gets and the feedback rubric. The fifteen-day test: its two indicators with their cut-off, the reading dates and the verdict table per location, works or ritual. The push-card deck, to cut out: six cards with their line, their reason, their price and margin, what to do if it runs out and the «used on» box. And the FOR-SAL-23 sheet, the one filled in every week.
See the full example — free accountWorks with these AIs
How to use it
Which of your data it uses
This assistant works with 16 of the 24 fields in «My Restaurant», among them Restaurant name, Business type and Cuisine or concept. It does not ask out of curiosity: these are what make the answer speak about YOUR scale instead of an industry average — the same calculation on a business of another size returns a number you cannot decide with.
You fill them once and they apply across the library, so the second assistant you open already starts with them in place. Whatever you leave blank, the assistant asks for one thing at a time instead of inventing it, and says so before answering, so you know what it is working from.
Always up to date
Every assistant carries a visible version and date. When an AI changes how it works, the assistant's version goes up and you see what changed.
v1.0.12026-08-27The response-ladder doctrine is stated in English with the house phrase —«continue with a marked assumption»— and not with a synonym. The migration probe caught it: 34 migrated bodies in Spanish and 27 in English, and the seven-card gap were the ones I wrote today. A doctrine said two ways stops being greppable.v1.0.02026-08-27Born at Diego's request (2026-08-27): «check whether we have a tool for creating daily pre-shift meetings». Measured: nothing was published and the card had been sitting in the pipeline from the start. It is written as a piece of operation —six timed blocks, one single push, a two-minute prep sheet— and not as a motivational moment, which is how these meetings die.v1.1.02026-09-21The deliverable stops being a 6-block text plan and becomes a printable OPERATING DOCUMENT: one reunion_preturno.html with the print button inside, 16 sections and THE CUT-OUT DECK OF PUSH CARDS —one per dish, with its line, its margin and the «used on ___» box—, which is what makes the push rotate instead of being whatever the boss likes best. The procedure for running the meeting arrives too, with a measurable standard, so it does not depend on who runs it that night. The clock is now stated in SECONDS: 600, split 90/60/180/90/120/60, because the menu status takes three times the target block for a reason. And the deck lines go through the house's human-writing contract: the selling line is the only part of this document a guest hears.v1.2.02026-09-24Diego, reviewing what it delivered: «the result is built for a longer meeting». Measured: the body promised 600 seconds standing and built a sixteen-section dossier with a cut-out deck, which is what gets read at a seated meeting. It was two meetings glued into one. The card now carries the length selector: 8 minutes is the daily pre-shift on a single-sided card in the style of the Daily Boost —the Boost, the operations, the drill and the mission, 480 seconds—; 45 minutes is the weekly meeting with the full structure, where the deck and the fifteen-day test live. The body describes both and the chosen length says which one gets written. Each option has its example built with Sazón de Origen.Included in the always-growing library
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