Who is this assistant for?

The count lands differently every week and nobody can explain why. Everybody uses the same discount code and the comps report is one loose number. The delivery platform settles fifteen days later and you never get around to checking. Tips go in and out of the same drawer as the day's sales.

A restaurant's money never vanishes all at once: it leaves through the discount nobody authorised, the void keyed after the check was paid, the tip that never reaches whoever earned it, and the platform sale that settles fifteen days later while nobody chases it. None of those leaks is visible from the kitchen or the dining room, because they leave no dirty plate and no unhappy guest. This assistant covers the money's whole day, not just closing time: the count subtraction written out, the tolerance in pesos and the separation rule between whoever counts and whoever verifies.

AI assistant · N4 Executable plan

◆ Included in the annual plan✅ Checklists and Auditsv1.0.2 · 2026-09-23

Daily Cash Desk Checklist Builder for Restaurants

Writes the daily method for your restaurant's money in four named phases —desk opening, control during service, close and count, and channel reconciliation—, with the expected-cash arithmetic, a tolerance declared in pesos and the four boxes money leaks through.

Depth

10/23

Your data

Compatible AIs

Steps to use it

Depth of the resulttap a level to see what you get

◀ Put out today's fireRun the year ▶

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N4Executable plan

A plan with owners, deadlines and the metric you review. Not advice: an agenda someone can execute on Monday.

◆ This assistant 23 of the 164 published assistants are at this level

Is this for you?

What it does and what you get

A restaurant's money never vanishes all at once: it leaves through the discount nobody authorised, the void keyed after the check was paid, the tip that never reaches whoever earned it, and the platform sale that settles fifteen days later while nobody chases it.
None of those leaks is visible from the kitchen or the dining room, because they leave no dirty plate and no unhappy guest.
This assistant covers the money's whole day, not just closing time: the count subtraction written out, the tolerance in pesos and the separation rule between whoever counts and whoever verifies.

What you end up with

Five chained deliverables: the money route as a table, the count sheet with its arithmetic and tolerance, the four leak boxes with authoriser and ceiling, the reconciliation board by channel and the printable half-page checklist.

EXAMPLE This is what you getAn example built with Sazón de Origen, the house's fictional restaurant.Not your data: your result is built with YOUR restaurant's.See the full example →

Sample result

Sazón de OrigenFictional contemporary Colombian restaurant in Medellín, 2 locations, 6 years in business. Every sample result in the library comes from this same case. Fictional restaurant

The owner asked this: "I have two cash desks, one per location, and the count comes out different every month with nobody able to say why. I bill 214,000,000 COP a month across the dining room, my own delivery and a delivery platform."

One written route, the same in both locations. Today the money at Sazón de Origen passes through four hands between the docket and the deposit, and nobody signs. Here is the route, with the rule that holds it up: whoever counts does not verify.

Moment	Who	What is counted	Signature	Time
Opening	Shift cashier	200,000 COP change float, denomination by denomination	Cashier and shift lead	11:15 a.m.
Cash drop	Shift lead	Sealed envelope, once the drawer passes 400,000 COP	Whoever drops and whoever stores	On crossing the cap
Last charge	Shift cashier	Card terminal closed and batch total written down	Cashier	3:20 p.m.
Count	Shift cashier	Cash, vouchers and transfer receipts	Cashier	3:35 p.m.
Verification	Admin	Blind recount against the point-of-sale report	Whoever verifies	3:50 p.m.
Deposit	Shift lead	Envelope with number, amount and destination	Whoever banks it	Before 5:00 p.m.

Why a 200,000 COP float. With 74 covers per location per day, an average check of 48,000 COP and a menu between 28,000 and 72,000 COP, the change for a lunch shift is covered by 200,000 COP split into 2,000, 5,000, 10,000 and 20,000 notes. The float does not pay for delivery riders, groceries or anybody's taxi: every outflow that is not change breaks the count arithmetic and cannot be rebuilt. Illustrative figures, built from the data you gave.

Tuesday, Laureles location, lunch shift: 61 covers served and 2,928,000 COP in sales.

Item	Point of sale	Counted	Difference	Signed explanation
Cash sales	1,024,000 COP	—	—	—
Change float	200,000 COP	200,000 COP	0	Handed over 11:15 a.m.
Cash drops	−600,000 COP	−600,000 COP	0	One envelope, 1:40 p.m.
Expected cash	624,000 COP	620,500 COP	−3,500 COP	Overpaid change, table 7
Cards	1,312,000 COP	1,312,000 COP	0	Batch closed 3:20 p.m.
Transfers	342,000 COP	342,000 COP	0	Three receipts
Delivery platform	250,000 COP	—	Outstanding	Settles at 15 days
Tips, outside the count	146,400 COP	146,400 COP	0	Separate envelope, signed

The arithmetic, written and not implied: expected cash = 1,024,000 + 200,000 − 600,000 = 624,000 COP. Counted, 620,500 COP. Difference, −3,500 COP: inside the 5,000 COP tolerance per shift, explained and signed by the cashier and by whoever verified.

What happens above tolerance. Between 5,000 and 20,000 COP it is explained in writing that same afternoon and two people sign. Over 20,000 COP the drawer does not close until the shift's voids and discounts are reviewed, and the shift lead signs. Tips —146,400 COP, 5 % of the shift's sales— were counted apart and never entered expected cash: mixing them is the quickest way to make a shortfall look like a balance. Illustrative figures.

The four boxes are the four doors money walks out of without the kitchen ever noticing.

Leak	Who authorises	Ceiling	Evidence	Who reviews
Discounts and comps	Shift lead, with a code in their name	15 % of the check and 3 comps per shift	Reason on the docket and a report by person	Admin, next day
Void after the check is printed	Shift lead	2 % of the shift's checks	Voided docket with written reason and signature	Admin, same day
Tips	A written rule, not a person	Published split, paid on the 5th	Envelope counted apart and a signed sheet	Whoever verifies the count
Channel reconciliation	Admin	Nothing outstanding at 30 days	Card batch, bank statement and payout	You, at month's end

Two boxes were crossed on Tuesday. Of 24 checks in the shift, 2 were voided after printing —96,000 COP, 8.3 % against the 2 % ceiling— and both came from the same code, shared today by the four cashiers of both locations. Authorised discounts added up to 112,000 COP, 3.8 % of the shift's sales, inside the ceiling.

The separation rule, written as a criterion and not as suspicion of the team: whoever authorises the discount does not apply it, and whoever counts the cash is not the one who verifies it. With a code per person and rotation every 30 days, the discount report stops being a total and becomes a list with names. Illustrative figures.

Illustrative example generated with a fictional restaurant. Not a promise of results, not a client case.

This is 3 of 5 parts. Behind the wall sit the two pieces that get executed. The month's reconciliation board, with the columns Channel, Registered sales, Commission, Settled, Outstanding and Lag in days for cash, cards, transfers and the delivery platform: that is where the row nobody looks at shows up, the 1,824,000 COP the point of sale registered and the payout never carried, with the 30-day claim rule and the commission translated into points of food cost. And the half-page checklist that lives inside the till, hour by hour from 11:15 a.m.: the float with two signatures, the drop once the drawer passes 400,000 COP, the 3:20 batch close, the count subtraction written out in full and the 3:50 blind recount, with the 5,000 COP cut that forces a signed explanation and the 20,000 COP cut that keeps the drawer open.

See the full example — free account

Works with these AIs

ChatGPT — the best for this assistant The best fit here: it does the count arithmetic without losing the subtraction along the way and holds the reconciliation board with its six columns.

How to use it

Gather three things first: the size of the change float, a sales-by-payment-method report for any shift, and the delivery platform's latest payout.

Copy the assistant into your preferred AI along with your business details and answer its questions one at a time about who counts, who authorises and who verifies.

Set the tolerance in pesos yourself before printing anything: the assistant's figure is illustrative and yours depends on how much cash your shift moves.

Run the count on the sheet for 14 days straight, write every difference with its sign, and reconcile the channels the same day, never at month's end.

Which of your data it uses

of 23

This assistant works with 10 of the 23 fields in «My Restaurant», among them Restaurant name, Business type and Number of locations. It does not ask out of curiosity: these are what make the answer speak about YOUR scale instead of an industry average — the same calculation on a business of another size returns a number you cannot decide with. You fill them once and they apply across the library, so the second assistant you open already starts with them in place. Whatever you leave blank, the assistant asks for one thing at a time instead of inventing it, and says so before answering, so you know what it is working from.

Restaurant nameBusiness typeNumber of locationsTeam sizeActive sales channelsStrong and slow daypartsAverage check (with currency)Menu price rangeAverage monthly salesMain goal this year

Always up to date

Every assistant carries a visible version and date. When an AI changes how it works, the assistant's version goes up and you see what changed.

Same method, another variant

Inside the app this is a single control: you press it and the assistant reframes itself, including the variants that don't appear here because they don't have their own page yet.

Which area

kitchen servicethe registermarketing management