Who is this assistant for?

The count lands differently every week and nobody can explain why. Everybody uses the same discount code and the comps report is one loose number. The delivery platform settles fifteen days later and you never get around to checking. Tips go in and out of the same drawer as the day's sales.

A restaurant's money never vanishes all at once: it leaves through the discount nobody authorised, the void keyed after the check was paid, the tip that never reaches whoever earned it, and the platform sale that settles fifteen days later while nobody chases it. None of those leaks is visible from the kitchen or the dining room, because they leave no dirty plate and no unhappy guest. This assistant covers the money's whole day, not just closing time: the count subtraction written out, the tolerance in pesos and the separation rule between whoever counts and whoever verifies.

AI assistant · N4 Executable plan

◆ Included in the annual plan✅ Checklists and Auditsv1.0.2 · 2026-09-23

Daily Cash Desk Checklist Builder for Restaurants

Writes the daily method for your restaurant's money in four named phases —desk opening, control during service, close and count, and channel reconciliation—, with the expected-cash arithmetic, a tolerance declared in pesos and the four boxes money leaks through.

Depth

10/24

Your data

Compatible AIs

Steps to use it

Depth of the resulttap a level to see what you get

◀ Put out today's fireRun the year ▶

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N4Executable plan

A plan with owners, deadlines and the metric you review. Not advice: an agenda someone can execute on Monday.

◆ This assistant 23 of the 170 published assistants are at this level

Is this for you?

What it does and what you get

A restaurant's money never vanishes all at once: it leaves through the discount nobody authorised, the void keyed after the check was paid, the tip that never reaches whoever earned it, and the platform sale that settles fifteen days later while nobody chases it.
None of those leaks is visible from the kitchen or the dining room, because they leave no dirty plate and no unhappy guest.
This assistant covers the money's whole day, not just closing time: the count subtraction written out, the tolerance in pesos and the separation rule between whoever counts and whoever verifies.

What you end up with

Five chained deliverables: the money route as a table, the count sheet with its arithmetic and tolerance, the four leak boxes with authoriser and ceiling, the reconciliation board by channel and the printable half-page checklist.

EXAMPLE This is what you getAn example built with Sazón de Origen, one of the house's fictional businesses.Not your data: your result is built with YOUR restaurant's.See the full example →

Sample result

Sazón de OrigenFictional contemporary Colombian restaurant in Medellín, 2 locations, 6 years in business. Every sample result in the library comes from this same case. Fictional house

The owner asked this: "I have two locations in Medellín, one till per location, and I sell 214,000,000 COP a month across the dining room, my own delivery and a platform. I need the daily cash sheet that Volume 4 left to be built, with the tolerance in pesos and the leaks in plain sight."

Four hands between the check and the bank, and every one signs. The route is the same in both locations, and every moment leaves its form behind:

Moment	Who	Signature	Time
Opening	Cashier	Cashier and location manager (FOR-CAJ-01)	11:20 to 11:35
Cash drop	Cashier and location manager	Two signatures on the envelope	Once the drawer passes 1,000,000 COP without the float
Handover	Outgoing cashier and whoever takes over	Two signatures; the manager verifies (FOR-CAJ-02)	15:00 to 15:15
Closing count	Cashier	Cashier and location manager (FOR-CAJ-02)	From the last check: 25 min
Envelope and safe	Cashier seals; manager stores	Two signatures across the seal (FOR-CAJ-06)	Before 21:45; Sunday, 17:45
Deposit	Administrative assistant	Receipt and bank slip (FOR-CAJ-06)	Next business day, 08:30 to 11:00
Platform	Administrative assistant	FOR-DOM-05	Monday, 10:00

One till per location and one supervisor code, the location manager's. The till is open 58.5 hours a week and the cashier works 42: the remaining 16.5 hours are covered by the dining-room lead with their own code and their own count.

The rule that holds the route up: whoever counts never verifies, and whoever authorises never applies. The cashier counts and the manager signs second; the manager authorises with their code and the cashier records.

The formula, with its three terms: expected cash = cash sales in the system + change float − cash drops. Cash tips do not go in: they go to their own envelope.

The tolerance is in pesos, not in "as long as it balances": 0.5 % of each shift's sales. With 104 shifts a month (2 locations × 26 days × 2 shifts) and 214,000,000 COP in sales, the average shift sells 2,057,692 COP and its tolerance is 10,288 COP.

A sample shift (illustrative):

Item	Point of sale (COP)	Counted (COP)	Difference (COP)
Expected cash (514,423 + 400,000 − 0)	914,423	911,000	−3,423
Card (terminal batch)	1,131,731	1,131,731	0
Transfer or QR	411,538	411,538	0
Shift sales, without the float	2,057,692	2,054,269	−3,423 (−0.17 %)

The difference ladder. Above tolerance, a full recount by both people within 15 minutes. Above 2 times (20,576 COP), the manager reads the shift's voids before signing. Above 5 times (51,440 COP), nobody leaves the location.

The difference nobody adds up: a 2,000 COP shortfall per shift is 208,000 COP a month. That is why it is written down with its sign even when inside: the tolerance is not a budget.

Leak	Authorises	Ceiling	Decision
Discounts	Management creates the promotion; the manager enters their code	None above 15 % of the check (proposal)	Outside a promotion, reversed and charged
Voids and comps	Location manager, with their code	Voids: 0.5 % of the month (535,000 COP per location). Comps: 1 % (1,070,000 COP) and 72,000 COP per table	Without a code, reversed or charged
Tips	The owner sets the split rule	0 COP inside expected cash	Split on Tuesday at 11:30
Channel reconciliation	General administrator	Anything outstanding is claimed at 30 days	Written off at 60 days only with the owner's signature

Why discounts have a ceiling. 15 % off a 48,000 COP check leaves it at 40,800 COP with the same 16,320 COP ingredient cost. The contribution drops from 31,680 to 24,480 COP, 22.7 %. To earn the same you have to sell 29.4 % more checks.

The reference month (illustrative): count shortfalls, 208,000 COP; voids without a code, 2,496,000 COP; comps brought from 1 % down to 0.5 %, 1,070,000 COP; unclaimed platform adjustments, 432,000 COP. Total, 4,206,000 COP: 32.8 % of the 12,840,000 COP monthly target. The platform's commission is not a leak, it is the price of the channel.

Illustrative example generated with a fictional restaurant. Not a promise of results, not a client case.

This is 3 of 5 parts. Behind the wall sit the four pieces that get executed. The daily sheet CHK-CAJ-01 ready to print: 34 items in 5 blocks, from the 11:20 opening to the envelope in the safe, with the 7 ▲ that stop the till, the measured-value box and the compliant-day total. The reconciliation board by channel, row by row for dining room, own delivery and platform, with its lag and who reconciles. And the two fill-in forms: FOR-CAJ-08, the log of each night's deviations, and FOR-CAJ-09, the monthly leak board against the target.

See the full example — free account

Works with these AIs

ChatGPT — the best for this assistant The best fit here: it does the count arithmetic without losing the subtraction along the way and holds the reconciliation board with its six columns.

How to use it

Gather three things first: the size of the change float, a sales-by-payment-method report for any shift, and the delivery platform's latest payout.

Copy the assistant into your preferred AI along with your business details and answer its questions one at a time about who counts, who authorises and who verifies.

Set the tolerance in pesos yourself before printing anything: the assistant's figure is illustrative and yours depends on how much cash your shift moves.

Run the count on the sheet for 14 days straight, write every difference with its sign, and reconcile the channels the same day, never at month's end.

Which of your data it uses

of 24

This assistant works with 10 of the 24 fields in «My Restaurant», among them Restaurant name, Business type and Number of locations. It does not ask out of curiosity: these are what make the answer speak about YOUR scale instead of an industry average — the same calculation on a business of another size returns a number you cannot decide with.

You fill them once and they apply across the library, so the second assistant you open already starts with them in place. Whatever you leave blank, the assistant asks for one thing at a time instead of inventing it, and says so before answering, so you know what it is working from.

Restaurant nameBusiness typeNumber of locationsTeam sizeActive sales channelsStrong and slow daypartsAverage check (with currency)Menu price rangeAverage monthly salesMain goal this year

Always up to date

Every assistant carries a visible version and date. When an AI changes how it works, the assistant's version goes up and you see what changed.

Same method, another variant

Inside the app this is a single control: you press it and the assistant reframes itself, including the variants that don't appear here because they don't have their own page yet.

Which area

kitchen servicethe registermarketing management